CARE TEAM has an emergency preparedness plan in the event of natural disaster, extreme weather conditions,
power/communication system failures, loss of personnel and/or damage to the facility.

Definition:  An emergency is an occurrence, whether natural or manmade, which creates widespread or local
destruction and/or interruptions of utilities and phone service or an occurrence that would interfere with CARE TEAM’s
ability to maintain normal operations.

Types of Emergencies:
Situations that could necessitate the implementation of the Emergency Preparedness Plan are:

  • Natural disasters such as hurricanes, floods, tornadoes, sink holes, wild fires, etc.
  • Damage to the facility
  • Loss of personnel
  • Industrial disasters such as gas leaks, chemical spills, industrial plant explosions, aircraft crashes that result in
    injuries, etc.
  • Fire/and or smoke
  • Communication system failures
  • Terrorist threats and/or acts.

Chain of Command for Care Team:

  • The CEO or Administrator has the authority to declare emergency plan to be implemented.
  • The CEO notifies the Administrator/ Director of Nursing.
  • The CEO, Administrator/
  • Director of Nursing notifies the chain of command staff via phone (landline or cellular) or text that emergency
    procedures are activated.

Below are Emergency Radio Stations that will make local announcements during disasters:

  • Citrus County – 89.1
  • Hernando County – 88.5
  • Lake County – 89.1, 88.5, 90.7
  • Marion County – 89.1, 90.7
  • Sumter County – 89.1, 88.5, 90.7

All staff scheduled for work during a declared emergency are expected to report to work as specified.  Provisions of
services will be continued as long as government officials allow travel on the roads and the travel route is deemed safe.

Education of Patients:
Each patient upon admission received the CARE TEAM Patient Orientation Handbook for home health care.  In the
booklet, there is a section on home safety, which covers topics:

  • Electrical Safety
  • Rugs, Runners and Mats
  • Telephone
  • Fire Safety
  • Cupboards and Closets
  • Bathroom
  • Stairs, Hallways and Passageways
  • Outdoors
  • General Home
  • Universal Precautions and Protective Equipment

Also upon admission to CARE TEAM, the patient is verbally informed of CARE TEAM’s Emergency Management Plan.
During the admission process, each patient receives the Emergency Management Directive form, which contains the
following information:

  • Client’s plan for evacuation
  • Transportation plans for evacuation
  • Client classification
  • Client contact information
  • Meds
  • Med allergies
  • Supplies/DME
  • Physician name/telephone number
  • Special needs

The three client classifications are:

Level 1:
  • Highest need
  • Using electrical equipment for which interruption endangers life – oxygen
  • Client in on insulin therapy and unable to administer
  • Client has a potentially life threatening illness that requires close supervision
  • Client is bed-bound and/or uses a hospital bed

Level 2:
  • Client lives alone or with caregiver and interruption of services may significantly impact client’s ability to meet
    basic physiologic and safety needs

Level 3:
  • Client lives alone or with caregiver and is able to meet physiologic and safety needs without CARE TEAM’s
    intervention.  Client has made prior arrangements for evacuation to a shelter or other designated facility.

A Special Care Shelter Registration form will be filled out on admission for each patient requiring a Special Needs
Shelter.  A copy will be kept in the office in the patient’s record and in the Emergency Management book.  The original,
depending on what county the patient receives services in, is mailed to the appropriate county’s Emergency
Management Special Needs Shelter Coordinator.  It is important that all areas are completed and signed by the person
completing the form.

  • The shelteree caregiver will have floor space provided.  The caregiver must provide his or her own bedding.
  • Service dogs are allowed in the shelter.  However, check with your local Emergency Management office to see if
    other pets are permitted.
  • Bring personal snacks, drinks, and any special dietary foods for 72 hours.  It is possible only sparse meals will
    be provided.
  • Caregivers who regularly assist the patient in the home are expected to continue to do the same care in the

All staff members will complete an Employee Emergency Management form upon employment which will provide Care
Team with information from our employees to help determine what personnel resources we may have available during
an emergency.

Staff members will go through an orientation on Emergency Management upon hire and also annually.  


Revised 11/7/2016
(Given to each employee upon hire and reviewed annually or as needed)
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